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Work and data flow analysis for the office of the district court clerk in the state of Oklahoma

Holland, Gary Wayne
Scope and Method of Study: An initial benefit of an analysis of the data flow in the office of the district court clerk will be to spell out the process involved for each case type such that newly elected district court clerks might use the analysis as a learning tool. Second, benefits of the analysis will also accrue to the staff of the State Auditor and Inspector who are required to conduct annual audits of each county office (including the district court clerk). Finally, the district court clerks data flow analysis can facilitate the development of software as the district court clerks across Oklahoma computerize their operations.
The strategy used in analyzing the data flows was formulated around the following objectives:
a. To reveal the duties and responsibilities of the district court clerk apart from the more complex legal process involved in any particular case.
b. To consolidate the procedures to be followed by the district court clerk from the various sources of guidance.
c. To facilitate ease in automation of the district court clerk's office through identification of record-keeping and procedural requirements.
d. To address procedure on as high an aggregate level as possible.
e. To involve the ultimate users of an automated system to as great a degree as possible in the initial system analysis.